Open Access is an academic publishing model which makes research freely available to read, avoiding subscriptions or paywalls. First articulated in the Budapest Open Access Initiative of 2002, Open Access is transforming a publishing world dominated by multinational corporations and expensive subscription arrangements.
Many Open Access journals are funded by the payment of Article Processing Charges (APCs), while others do not charge for publication, instead funding their operation via organisational subsidies.
Open Access offers a number of benefits. It allows authors to retain copyright and other intellectual property rights over their work, unlike subscription publishing. It allows researchers and ‘citizen scientists’ to access research that was previously beyond their means. It increases the visibility and citation frequency of published research, boosting the careers and reputations of its authors. And it addresses a long-standing inequity of research publishing: that publicly-funded research should be available to the public funding it.
Green and Gold
"Green" OA refers to the archiving (or self-archiving) in a repository of the corrected, peer-reviewed draft of an article which the author receives prior to final formatting and publication.
"Gold" OA by contrast is the immediate universal availability of an article following payment of an APC.
In recent years Open Access has expanded to include the related concepts of Open Data and Open Research. According to the Department of Public Expenditure and Reform,
“The concept of open data is about making the data held by these public service bodies available and easily accessible online, for reuse and redistribution… The positive impacts of open data are wide-ranging and cover political, social and economic spheres. These can range from improving transparency and efficiency of government, potential for business innovation and a vast array of social and personal benefits.”
Open data involves making available both the large datasets held by public bodies (with obvious exceptions for reasons of privacy and commercial sensitivity) and the data gathered or generated by researchers in the course of their work. By also including any software or protocols used in the research, we move from Open Data to Open Research. OR allows for greater validation and reproducibility of research, and potentially faster scientific progress.
A coalition of European research funders, cOAlition S, has produced a plan (“Plan S”) for all scientific scholarly output to be published in an OR forum by the start of 2021. Science Foundation Ireland is a member of cOAlition S. In July 2019 the National Open Research Forum (NORF) published a framework document outlining the technological and regulatory requirements to make OR a reality.
The National Health Library and Knowledge Service offers a range of resources and advice on aspects of scholarly communication, enabling researchers to navigate the pitfalls of the research publication process.
Repositories: repositories are long-term storage facilities for research. Unlike websites they allow for stable preservation of research and assign persistent identifiers that allow items to be uniquely located and described. They also function as a ‘shop window’ for published research, increasing its visibility. Most research-producing institutions have a repository – the HSE’s repository is Lenus, managed by the NHLKS.
Copyright / Intellectual Property: One of the benefits of Open Research is that it allows authors to retain control of their work, and the conditions under which they make it available. Conversely, authors publishing in a non-OR forum who make their research available online (e.g. on Researchgate) are often violating copyright law in doing so. The NHLKS offers advice to researchers on copyright issues, so that they can stay within the law. The Sherpa / RoMEO website also enables authors to check the Open Access policy of a journal to see if it meets the requirements of Plan S.
Predatory journals: the rise of OA journals funded by Article Processing Charges (APCs) has inevitably led to a form of online scam known as predatory publishing. Predatory journals set up websites purporting to publish peer-reviewed OA journals. In reality they provide no such peer review, and exist only to take money from unsuspecting researchers. Predatory journals are not just a waste of money, however. A researcher’s reputation can be damaged by having their research published in a predatory journal, and they will be unable to publish the research elsewhere.
Many people have compiled lists of predatory journals to alert researchers to the dangers they pose, but such lists are of dubious value. Disagreement exists over what constitutes ‘predatory’ as opposed to just low quality, and some predatory publishers attempt to evade detection by taking over legitimate journals to use as ‘front’ operations.
So how can a researcher ‘stay safe’ online? A number of tools are available to guide you through the journal evaluation process:
Directory of Open Access Journals (DOAJ): a regularly updated list of Open Access journals which meet an agreed set of quality criteria.
ThinkCheckSubmit: a site that helps researchers choose the right journal for their research, and to assess its trustworthiness.
Sherpa / RoMEO: this site allows you to check the Open Access policy of a journal.
The HSE is very much to the fore in advocating Open Access in Ireland. Its 2013 statement notes that the organisation "is committed to sharing the findings of its research as widely as possible to enhance its use and its impact on the population it serves."
Irish health documentation, reports, guidance etc can be manually added using this process. One-off items or independent parts of a series can also be added this way. Such items are normally harvested by the Lenus manager from a list of monitored pages and periodically added to the ‘Items to be catalogued in Lenus’ folder on the shared drive. The list is by no means exhaustive however, so if you come across an item not in the folder, or feel a certain site should be monitored, please suggest it.
The completed item will go into a queue to be reviewed by the collection administrator and you’ll be notified when this is done. Review is a necessary part of the quality control process. If you have another item to add to the same collection, click ‘submit another item’. Otherwise return to Communities to find a new collection.
There are many full-text Open Access items in PubMed which can be easily imported into Lenus. They are mostly peer-reviewed journal articles. We save these as a list of references in the Lenus folder on the shared drive.
Click the ‘I grant the licence’ box and then ‘complete submission’.
Note: if you're using the list of PubMed articles on the shared drive as a source, remember to delete each reference after completing the import procedure.
A particular form of submission to Lenus is version control. Version control allows us to store successive versions of an item in a single record. It has become routine during the Covid-19 pandemic due to the number of clinical guidance documents being issued, and the frequency with which these change. Version control is a cumbersome process, but one-to-one training can be arranged for anyone interested in learning how to do it.
National Health Library & Knowledge Service. Health Service Executive. Dr. Steevens' Hospital, Dublin 8. Tel: 01-6352555/8. Email: email@example.com